Manage Every Product Stage
From Draft to Archived
Give every product a clear status and a defined path forward. From the moment a product enters your catalog as a draft to the day it gets archived, Product Lifecycle ensures nothing falls through the cracks and every transition is tracked.
Visual Status Pipeline
See exactly where every product stands in your pipeline. Drag products between stages or let automations handle transitions based on your rules.
Approval Workflows
Require sign-off before products move to the next stage. Assign reviewers, set deadlines, and ensure quality at every checkpoint.
Complete Audit History
Every status change, every edit, every approval is logged with timestamps and user attribution. Full traceability from creation to archive.
Your Product Pipeline at a Glance
A clear, visual overview of every product organized by lifecycle stage. Instantly identify bottlenecks, overdue reviews, and products ready to go live.
Why Use Lifecycle Stages?
Without clear lifecycle management, products get lost between teams. Stages bring structure, visibility, and accountability to your entire catalog.
Clear Status Visibility
See at a glance which products are drafts, under review, approved, or published. No more guessing where things stand.
Structured Process
Define a repeatable process that every product follows, ensuring nothing gets published before it is ready.
Quality Gates
Set requirements and checklists for each stage so products cannot advance until they meet your quality standards.
Automation Integration
Lifecycle stages connect directly to Automations, enabling guided processes that move products from one stage to the next.
Configure Stages That Match Your Process
Every business has a unique product workflow. Define stages with custom names, colors, icons, and descriptions that reflect exactly how your team works.
Custom Names & Colors
Choose from 8 colors and 28 icons organized into 5 categories to make each stage instantly recognizable at a glance.
Reorder Your Pipeline
Stages represent a sequential pipeline. Reorder them to match your workflow -- from draft to published to archived.
Stage Descriptions
Add descriptions to clarify what happens during each stage, so every team member knows the process without asking.
Stage Configuration
Requirements & Checklists
Automated Requirements & Manual Checklists
Combine data validation with human verification to ensure every product meets your standards before advancing through the pipeline.
Data Requirements
Set conditions products must meet -- description not empty, quality score above 75, images uploaded. 15 operators available for precise validation.
Manual Checklists
Add checklist items for tasks that need human judgment -- photo quality checks, brand compliance reviews, pricing verification.
Auto-Transition
Enable auto-advance so products move to the next stage automatically when all requirements and checklist items are satisfied.
The Product Journey, Simplified
Every product follows a clear, repeatable path through your pipeline. Customize the stages to match your business process.
Draft
New products start here. Fill in basic information, upload images, and enrich content. Products in draft are visible only to your team and never appear on any sales channel.
Review
When a product is ready, move it to review. Assigned reviewers check content quality, data completeness, and accuracy. Comments and feedback are tracked inline.
Approved
Products that pass review are marked as approved. This signals they meet your quality standards and are cleared for publishing. No more guessing which products are ready.
Pipeline Configurations for Every Team
Whether you run a simple review process or a complex multi-stage pipeline, Product Lifecycle adapts to your workflow.
E-Commerce Publishing
Draft, Content Enrichment, SEO Review, Quality Check, Ready to Publish, Published -- a detailed pipeline for teams preparing products for online stores.
Multi-Market Launch
Data Collection, Content Creation, Translation, Legal Review, Approved, Archived -- for teams managing product launches across multiple markets.
Simple Review
Not Reviewed, Reviewed -- ideal for small teams that just need a basic review process before products go live.
Why Product Lifecycle Changes Everything
Without clear lifecycle management, products get lost in limbo. Incomplete listings go live. Outdated products stay published. Lifecycle stages bring order to the chaos.
Clear Ownership at Every Stage
Every stage has a responsible owner. Your content team handles drafts, your quality team handles reviews, and your e-commerce manager approves for publishing. No more confusion about who is responsible for what.
Complete Audit Trail
Every transition is recorded with who made it, when, and why. When a customer asks why a product description changed, you have the answer in seconds. Full compliance and accountability built in.
Automated Stage Transitions
Connect lifecycle stages to automations. When a product's quality score hits 90%, automatically move it to review. When a reviewer approves, trigger publishing. Your pipeline runs itself.
Why Product Lifecycle Changes Everything
Lifecycle Management in Practice
See how product lifecycle stages solve real workflow challenges for e-commerce teams.
New Collection Launch
Import 200 new products as drafts. AI enriches them in bulk. Your team reviews and approves in batches. On launch day, publish the entire collection with one click. Coordinated, controlled, on time.
Supplier Data Onboarding
Supplier data arrives incomplete. Products enter as drafts, get enriched and validated automatically, then queue for human review. Only verified products make it to your storefront.
End-of-Life Management
When products are discontinued, move them to an archived stage. They are removed from active channels but preserved in your catalog for historical reference and analytics.
FAQsFrequently asked questions
Explore the Full Product Lifecycle Guide
Learn how to configure stages, requirements, checklists, and auto-transitions for your product workflow.
Build a Complete Product Workflow
Discover more ways to optimize your product management
Automations
Trigger lifecycle transitions automatically based on data completeness, quality scores, or schedules.
Quality Guard
Set quality gates that products must pass before they can advance to the next lifecycle stage.
Smart Workflow
Combine lifecycle stages with broader workflow automation for end-to-end product management.
Explore More Workflow Features
Discover other features that help you manage your product catalog with clarity and confidence.
Smart Workflow
Streamline your product management with intelligent automation and bulk operations.
Time Savings
Get back 40+ hours per week by automating repetitive product management tasks.
Import Products
Import thousands of products from any platform in minutes with smart mapping.
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